Travel Policy Employee Travel Non-Employee Travel Group Travel Quick Links Travel at UGA Rental Cars Marine Sciences is set up for direct-billing or invoicing with the following vendors for in-state & out-of-state travel- Enterprise - Please contact business office for account number and billing number Hertz - Please contact business office for applicant number and CDP number UGA's Automotive Center U-Haul - Please contact business office for account number Marine Sciences also has departmental vehicles available for reservations as well. Please contact the department's Administrative Specialist for departmental vehicle availability. Auto Liability Insurance Card Airport Shuttle Service Marine Sciences is set up for invoicing with the following vendor for in-state airport shuttle service- Groome Transportation Please contact the department's Administrative Specialist for airport shuttle reservations. Federal Per Diem Rates View for out of state meals (in-state per diem rates for meals are listed in the travel policy) Travel Forms Instructions for Travel Authorities & Expense Reports (effective 07/01/18) Managing User Defaults This needs to be done before completing your first travel authority. Delegating Travel Responsibilities Travel Authorizations Needs to be submitted two weeks in advance of each travel event. Travel authorities cannot be submitted after travel dates have begun or occurred. Note that out-of-state travel authorizations are required by UGA/USG. If travel authority wasn't completed before the travel, please include a justification within the expense report. International travelers will be directed to an online travel registration site maintained by the Office of International Education, and asked to log in using their MyID. Once logged in, they will be asked to provide their international itinerary and answer a few short questions about their international travel. In-State Hotel Tax Exempt Form (GA only) Travel Expense Report Needs to be completed within 45 days of travel event. If submitted after 45 days, an explanation within the expense report is required. After 60 days, the travel expenses will be subject to income taxes. Non-Employee Payment Form Use for Non-UGA employee travel If you have questions on the travel policy and procedures, please contact your department representative. Business Office Email: marsci-business@uga.edu - Updated 01/06/2020
